Clientsالزبائن

A client is an auxiliary account, created on the Auxiliary Accounts screen - the same screen as suppliers, employees, partners and banks. A party is defined once there and then used everywhere: invoices, receipts, statements, reports. That guide covers the fields; this one covers the accounts.

Where clients sit in the chart

Clients live under class 4 Payables And Receivables → 41 Debtors (Customers):

• 411 Invoices - and under it 4111 Clients, 4115 Doubtful Clients, 4119 Discounts & Allowances
• 413 Notes Receivable (Clients)
• 415 Unearned Revenue
• 418 Outstanding Invoices
• 419 Advances And Payments On Ac…

Client accounts

Set List to Clients first and the Account dropdown narrows to exactly the accounts a client may sit on:

Everyday customers go on 41111 or 41112, never on their parent 4111. Which of the two you pick is what sets the VAT box on the record - you do not tick it yourself, it comes from the account.

Cash clients

Walk-in retail has no named customer, and opening a record per person is pointless. Open one record per cash channel instead:

• Cash Client - WITH VAT on 41111, for VAT-registered sales;
• Cash Client - No VAT on 41112, for the exempt channel.

Every counter sale then posts to the right one of the two, and your VAT return comes out right without anyone thinking about it.

One party can be both a client and a supplier

The same company can buy from you and sell to you. You do not open two records for it - one auxiliary record is enough, and Libra keeps the two sides straight.

Non-resident

The Non resident flag exists mostly for suppliers (see the non-resident rule), but a foreign client is marked the same way, so it stays out of the top-10 clients report.

For an ordinary retail customer the flag rarely matters - an end consumer with no fiscal number is exactly what you would expect.

Next: The Auxiliary Accounts screen for the fields, or how to create a client for the steps.