Suppliersالموردون

A supplier is an auxiliary account - a party record created on the Auxiliary Accounts screen, like every client, employee, partner and bank. That guide covers the fields; this one covers which account a supplier belongs on, and the one rule that decides whether it shows up in your reports.

Pick the List first, then the account

Set List to the supplier type before you touch Account. With nothing chosen, the account dropdown offers every auxiliary account in the chart at once - suppliers, clients and everything between - and you are hunting through the lot.

Supplier accounts

Libra's Lebanese chart ships with the supplier accounts already paired, one for VAT and one without:

Post on those, not on their parents 4011 and 4031. The VAT box on the supplier record is not something you tick - it arrives already set, because it comes from the account: 40111 is a VAT account and 40112 is not.

Buying a computer, a vehicle or machinery is not the same as buying stock. That supplier goes on the fixed-asset pair (40311 / 40312), so the purchase lands with your assets and not in your cost of goods.

Accounts you add yourself

The pairs above are the shipped baseline. A business with a real reason to separate a group of suppliers opens its own account beside them - a separate account for foreign suppliers under 4011, say, or a dedicated account for one fixed-asset supplier under 4031. That is ordinary chart work: see how to open an account, and remember that an account can only take children before anything has been posted on it.

The non-resident rule

Tick Non resident on a supplier when:

1. it is foreign - outside the country - or
2. it has no fiscal number at all (the trader who turns up with a van of goods and an informal invoice).

Purpose: non-resident suppliers are left out of the top-10 suppliers report, which is meant to show the parties you are formally registered as dealing with.

This matters far more for suppliers than for clients. A retail customer with no fiscal number is just an end consumer and nobody minds. A supplier you buy stock from with no fiscal number is a real gap, and marking it non-resident is how you keep the report honest.

Expense accounts to memorise

• 4619 - out-of-investment expenses: everything you buy and do not resell (electricity, rent, cleaning, water).
• 4659 - shipping, customs and clearing. Split it into a VAT account (46591) and a non-VAT account (46659).

Next: The Auxiliary Accounts screen for the fields, or how to create a supplier for the steps.