How to record a receiptكيفية تسجيل مقبوض

This guide records one receipt from an empty form to a saved, numbered document. For why the screen is shaped the way it is, read Receipts, payments and transfers first.

The example: a client pays 1,000,000 LBP in cash.

1. Open a new receipt

Open Receipts from the left menu, then click New in the ribbon. A tab opens called New Receipt # 1 and keeps that name until you save.

Fill in Reference and Description in the header the same way you would on a voucher - the reference is your own document number, and the description is what you will read in a statement a year from now.

2. Top grid - what you received

This grid is the money arriving. Two fields matter:

• Kind - how the money came in. It opens on Cash; change it if the client paid by cheque or by bank transfer. Choosing the kind is what fills in the account, so do this first.
• Debit - the amount.

Typing the account number directly into Ledger also works, and completes it for you: 531 becomes 531 - Cash.

Totals are not matching is showing, and that is correct - nothing has been credited yet, so the document is genuinely incomplete.

If your kind needs a cheque number, fill it in now. The Check number column is in this same grid, along with Bank and Order of. A kind that requires one will refuse to save without it.

3. Bottom grid - who paid you

This grid is the other side: whose debt is being settled.

• PID - the client. This is the auxiliary record, and it is what makes the receipt show up against that client's own account.
• Ledger - the client's account, 41111 for an ordinary client.
• Credit - the same amount.

The warning has gone and Balance reads 0.000 on both rows. The receipt is complete.

A receipt is not limited to one line each side. One cash amount can settle several clients, or one client can pay in cash and by cheque at once - add lines to whichever grid needs them. All that matters is that both currency rows end at zero.

4. Save

Press F12.

Two things confirm it, and one is worth noticing:

• The tab now carries the receipt's number, here 001-2026-RV-2 - RV for a receipt.
• The Description on the money line filled itself in. Nobody typed it: it came from the template on the kind you chose, set up on the Payment and receipt screen.

5. If something is wrong

• Invalid input on save. Check the Currency cell on every line - a line with no currency cannot be converted, so it contributes nothing to the totals and the document will not save.
• Enter Check number. The kind you chose requires one. Fill in the Check number column and save again; nothing has been lost.
• Totals will not balance. Check each line's currency before checking the amounts. A line entered against an account held in the other currency balances one row and not the other.
• The client does not appear in PID. They may not have an auxiliary record yet - see How to create a client.