Paying a supplier in a different currency from their invoiceدفع مبلغ لمورّد بعملة مختلفة عن عملة فاتورته

A supplier's invoice sits in whatever currency it was raised in, but the cash box or bank account you settle it from does not have to match. This guide walks through paying a USD invoice with LBP cash, and the screen that shows which invoice the money actually landed on.

1. Before you pay: pull the statement, then open Payments

Before paying anyone, pull their statement to see what is actually owed and in which currency - see Reports for the Statement of account screen. Once you know the figure, open Payments and click New; How to record a payment or a transfer covers the screen's own two grids - the top one is what you paid for, the bottom one is how you paid.

2. Kind: how you paid

The bottom grid's Kind column is where you say how the money moved. Its dropdown offers exactly four choices, in this order:

• Cash
• Check jiro
• Check
• Bank Transfer

Receipts, payments and transfers explains what each one posts to and the difference between a Check you write yourself and a Check jiro you are passing on from someone else. Picking Cash and leaving the ledger box empty resolves it on its own to the company's own cash account - nothing needs to be typed.

3. A worked case: a USD invoice, paid with LBP cash

Picking the supplier on the top row fills the Ledger and Currency columns for you - here, a supplier held in USD. That top line is what you paid for, and it stays in the supplier's own currency:

Set the bottom row's Kind to Cash and enter the amount in the cash account's own currency, LBP. Entering 47,952,000 on the cash line derives the top line's own-currency equivalent for you: filling the supplier line's Debit with the matching 532.800 brings both currencies to zero at once:

The document balances on this pair - LBP against LBP, USD against USD - not on one converted number standing in for the other. Save it, and it is numbered the same way any payment is, 001-2026-PV-1, with PV for Payments.

4. Payment allocation: check where the money landed

Once the payment is saved, the ribbon's Payment allocation button opens an inline panel listing the supplier's open invoices, with Save pay and Delete pay above it and Show totally paid installments / Delete virtual pay checkboxes on its header row:

Libra pre-matches the payment against the party's open invoices, oldest first, before you touch anything - here, against the one open invoice, in full. Review the grid before saving: if the payment should be split differently across several invoices, Delete pay clears the automatic match so you can enter your own Paid value per row, then Save pay commits whichever split you land on.

Once it is saved, run the supplier's statement again - the payment now shows on it, against the invoice it settled, with the balance carried forward.