How to create an expense or shipping supplierكيفية إنشاء مورد مصاريف أو شحن

Most supplier guidance is about the parties you buy goods from. This one is about the three kinds you never resell from: the company that fits out your shop, the one that bills you for electricity, and the one that clears your container at customs. All three are created on the Auxiliary Accounts screen exactly like any other supplier - only the account differs, and the account is the whole decision.

1. Decide which of the three it is

Ask what happens to the thing you bought.

The phrase to keep is the one the training repeats: bought, never resold. A supplier of assets is not a supplier of raw materials is not a supplier of goods, and putting all three on 40111 is what makes a cost-of-goods figure meaningless.

2. A supplier of fixed assets

Open Auxiliary accounts → New, type the Name, and open the Account picker. The shipped chart already pairs the fixed-asset suppliers for you: 40311 Fixed Assets Suppliers for a VAT-registered one, 40312 Fixed Assets Suppliers Non VAT for one without.

Fill the rest as usual - currency, the legal Company name, the fiscal number, the address - and Save. Because the account is a VAT account, the VAT box arrives already ticked; you do not set it yourself.

Buying a computer is not buying stock. On the fixed-asset pair the purchase lands with your assets; on 40111 it lands in your cost of goods and quietly overstates it.

3. An out-of-investment expense supplier

This is the electricity company, the landlord, the cleaning firm - anyone who invoices you monthly for something you consume.

Start the record the same way, then type 461 into the Account picker. Two accounts come back, and the one you want is 4619:

Its shipped description is the single word Others, which is why the training always names it by its meaning - out-of-investment expenses - rather than by its label. Search for the number, not the word.

Save. Note the Id the record is given. Libra numbers auxiliary records by the List you chose, not by the account, so an expense supplier lands in a different family from the goods suppliers running from 400001 and the clients running from 410001.

4. A shipping, customs or clearing supplier

Shipping sits under 4659, and here you usually need it twice - a clearing agent charges VAT, an overseas carrier often does not. One account cannot be both, so split it into two.

Open Chart of accounts → New and fill the details form:

• Number 46591
• Description and Latin description - the training uses Other Suppliers With Vat / Other Supplier with Vat
• tick VAT
• under Balance sheet information, choose Both

Save, then repeat for the non-VAT twin, 46592. Both then appear in the account picker on any new supplier record:

The shipped chart writes the second one as Other Supplier Nont Vat. That typo is the product's, not a mistake in this guide - search the picker for 465 and you will always find both.

Now create the agent itself - DHL, Aramex, the clearing company - as an ordinary auxiliary record on whichever of the two matches, with its currency and fiscal number.

5. What the split buys you

Once these three are separated, a purchase invoice can only land where it belongs: assets with assets, consumed expenses with expenses, freight on the cost of the goods. That is the whole reason for the exercise - not tidiness, but a cost of goods you can trust.

Before you split any account, read the parent/child rule in the chart of accounts: an account can only take children while nothing has been posted on it.

Next: Suppliers for the account map · How to create a supplier for the ordinary case · Key rules for every number in one table.