Document numberingترقيم المستندات

Every voucher, invoice and note Libra saves carries a running number - the branch-year-kind sequence the journal voucher guide and receipts and payments guide both describe. These screens are where that numbering itself is set up.

1. Where it lives

Open General setup → Serials. Three tiles.

Two more numbering screens sit outside this page, reached from Home → search instead: Special series and Sn maintenance. Reports order is a separate leaf again, next to Serials in General setup. All six are covered below.

2. Manage serials

One row per document kind Libra can raise - Vouchers, Receipts, Payments, Internal Transfers, Opening, and on down to Production - each with its own letter prefix (JV, RV, PV, IT...). The columns to its right are Cr/Db installment and Cr/Db payment, plus their auto variants - a tick box for each combination; Receipts, for example, has its Cr payment box ticked.

3. Special series

A company can add its own numbering ranges on top of the standard ones - useful for a batch of pre-printed forms, or a range reserved for one branch. New opens a form asking for a Code, the Series from / To range, a Description, and, optionally, which voucher type the range is linked to and which report should print it:

4. Serial numbers

Also labelled Serial Display on the navbar's own quick-list pool - both open the same screen. It defines how a serial number for an item is built: a Code, what the serial Starts with, and where in the string its own sequencing begins and how long it runs.

5. People serials

The same prefix-range idea Default accounts uses (see Posting and default accounts), but for every auxiliary account role at once. The six roles are fixed, so Edit is how you adjust a range here rather than adding a new one. This company's ranges:

6. Reports order

Groups the reports a Special series range can print into named orders - covered in Report setup and mail: ad hoc reports, report order, the designer and email.

7. Sn maintenance

A reconciliation screen for serialised items: pick a warehouse and, optionally, an item and a date, and it lines up three panels - the serials on hand, the invoices that carry serial numbers, and the invoices that still need one assigned. With no item chosen yet, all three stay empty: