Key rules & account quick referenceالقواعد الأساسية ومرجع الحسابات

This is the page to keep open. It holds the account numbers you will type every day and the rules that decide whether a chart of accounts stays usable after a year of postings.

The numbers are split into three groups on purpose, because they are not equally solid. The first group is what the shipped chart of accounts actually contains number, exact description, and where it sits in the tree. The second is accounts a business opens for itself. The third is the list the instructor dictates for you to memorise, which is about what to use an account for rather than about a label on screen.

1. The seven classes

Everything hangs off seven classes, under a root row 0 Chart of Accounts Tree View:

Class 4 is the one you live in, because every party you deal with sits under it:

40 Suppliers · 41 Debtors (Customers) · 42 Personnel · 43 Social Security · 44 Government And Public Departments · 45 Partners · 46 Miscellaneous Accounts Payable & Receivable · 47 Prepayments & Accruals · 48 Transitory Accounts For Regularization · 49 Provisions (Receivables & Payables)

See the chart of accounts for what the classes mean and how the digits build the structure.

2. Accounts that are in the shipped chart

Every row below was read off the tree or off an account picker.

Suppliers

Clients

The pairing is the thing to remember: each family comes as a VAT account and a non-VAT account, and picking one of the two is what sets the VAT box on the auxiliary record for you.

Other payables

Not every party you owe money to is a supplier of goods. Class 46 carries the rest, and two of its accounts ship with the chart:

4619 is the one to memorise. Its shipped description is the single word Others, which is why the training names it by its meaning ( out-of-investment expenses ) rather than by its label.

Personnel and partners

With List set to the employee list, the account picker offers exactly one account: 4212 Personnel. That is the whole confirmable chain - 42 Personnel → 4212 Personnel.

The instructor also dictates 421 as the employees group (session 1, 45:28). 421 sits between the two, but no screen in the training expands it, so its description is not printed here.

Banks and cash

Note that 512 is two levels down [ 5 Current Assets → 51 Financial Institutions → 512 Banks ] not a top-level "cash and banks" class.

See Banks and Currencies & cash.

VAT

The VAT accounts all hang off 44 Government And Public Departments:

Income - the class 7 accounts you sell on

Read from the shipped chart on screen, so the descriptions below are the product's own:

The VAT column on the account is what marks subject from non-subject, exactly as it does on 40111 / 40112. Descriptions ending in … are wider than the Latin description column and are shown cut off on screen.

Full walkthrough: Income accounts.

Purchases - the other half of the pair

Read off a live item's Purchase account, where it sits opposite 7011 - Sales of Vat Items. That pairing - 7011 selling, 60111 buying - is the standard one for a VAT-subject good, and it is what an item family fills in for you. See Item families.

Item VAT rates

Not an account, but the number people get wrong. An item's VAT field is a rate chosen from three, not a subject/exempt tick:

11 is the current Lebanese rate, and it covers most goods and every service. 0 is for the staples the state exempts. See The item definition screen.

3. Accounts a business opens for itself

These are not in the shipped chart. The training builds them for one specific business, and yours may need a different split - or none at all. They are listed because a customer who followed the training will have them and will name them at you.

Before opening any of these, read the parent/child rule in section 5. Splitting an account is only possible while nothing has been posted on it.

4. Numbers the instructor tells you to memorise

The last part of session 1 is a dictation: the accounts you will reach for so often that you should know them by heart. These are given as what to use an account for, and the description you are told is the use, not necessarily the label printed in the chart - so check each one against your own chart before you rely on it.

The sales numbers from that dictation have since been read off the screen and now appear with their real descriptions under Income in section 2 - 70 is Sales of Goods while 701 is Invoices, and 713 Services sits under 71, not under 70. See Income accounts. The purchases side went the same way: 601 is dictated, but 60111 Purchases of Goods /Vat Deductible has since been read off a live item and moved into section 2.

4515 is worth singling out: the owner is a partner, never a customer. See Partners & employees.

5. The rules in one place

1. New Plan always. Old Plan (full/basic chart) is legacy.
2. The owner is a partner (4515), never a customer.
3. Non-resident = foreign, or no fiscal number → excluded from top-10.
4. PID rule - things that multiply (POS, safes, vans) get a PID; fixed things do not. Once one entry has gone through the account, the setting can no longer be changed.
5. Currency base - LBP at 90,000/USD; other currencies set against LBP.
6. Post only on the child account, never the parent; a used account is locked from restructuring.
7. Production for make/dismantle; accumulation for fixed bundles.
8. Consignment - separate warehouse per consignor; purchase only on the consignor's invoice.
9. Pick the List before the Account on an auxiliary record - it filters the account list to the accounts that kind of party may sit on, and it locks the moment you save.